Thesis Regulations and Submission for Medical Doctoral Candidates
Thesis Regulations - for Medical or Dental Doctoral Researchers only
Please note that doctoral theses submitted by medical doctoral researchers registered with the GSLS must be prepared according to the regulations (Promotionsordnung) of the GSLS.
There are some key differences between the GSLS regulations and those of the Medical Faculty. Please read through the following guidelines, using the downloadable templates provided.
Fundamental formatting regulations:
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Your thesis may also contain:
- Acknowledgements
- Annex
Please print your thesis on white high quality paper (any paper suitable for Laser Printer will do).
PLEASE NOTE!
A detailed list covering all requirements for thesis submission can be found here. Please complete part 1 and partially part 2 of the checklist (Medical Doctoral Thesis Submission Form) and send it to us by email. In addition, please include any specific questions you may have in the email as well. This should ideally be done 4-6 weeks before submission of the thesis.
Please note, the chairperson will be determined by the GSLS office and filled in by hand after thesis submission.
- Make sure that you have fulfilled the requirements of the structured GSLS training programme.
- Please upload all coursework and required certificates to OpenCampus, and notify us by email at least two weeks before submission. If you do not have certificates to upload, your primary supervisor must review and sign the study book. All study book entries must be approved by GSLS.
- Check that your GSLS admission is valid at the time you submit your thesis.
- Check your thesis for compliance with the formatting regulations (see above) before printing.
- Prepare the following documents and forms which may take some time to complete and are required at submission:
- Diploma Suppplement:
You will receive a Diploma Supplement in addition to your degree certificates. The Diploma Supplement serves as an official supporting document to your CV and is designed to showcase the range of skills and the spectrum of experiences you have gathered throughout the duration of your doctoral studies. For the creation of the Diploma Supplement, please fill in all activities in your curriculum in OpenCampus at least 2 weeks before your submission appointment. Only confirmed participations (confirmed either through a signature from the relevant person (supervisor, course leader) in the Study Book or accompanying certificate of attendance) can be included in the final version of the Diploma Supplement. |
- Make an appointment with Luise Lesch for the submission of your thesis.
- The following documents are required at the submission:
- ID card OR marriage certificate (Please provide a copy of ONE of the documents)
- "Immatrikulationsbescheinigung" (for semester of thesis submission)
- School leaving certificate, state exams 1 to 3 and licence to practice medicine (Approbationsurkunde) (If originals not yet have been shown, please bring them as well as a copy with you)
- Confirmation of the supervisor about the time spent in the laboratory (without a specific form)
- Form Application for Conferral of a Medical/Dental Doctorate
- Form Confirmation by the Thesis Committee
- Form Declaration Library
- 5 bound copies of your thesis
- Electronic PDF version of your printed thesis and, if applicable, supplemental material (USB stick)
Upon successful thesis submission, you will receive a “Laufzettel”/process sheet, on which the process of graduation (starting with thesis submission) is documented by signatures.
You will need your Laufzettel again after your successful thesis defense when completing the publication of your thesis at the university library – so please don´t lose it!
After your submission, the thesis will be sent for evaluation. You should calculate approximately 10-12 weeks in total for the following steps (please be aware that a "summa cum laude" procedure may take considerably longer due to an additional evaluation step):
Please note: Final arrangements for your defense should only be made once your thesis has entered the electronic display phase. We can only confirm the details of your defense once your thesis has been accepted by the members of the GSLS at the end of the electronic display. We will inform you as soon as your thesis has been put on electronic display and assist with the preparation of your defense. |
Doctoral Certificate
- Right after your successful defense you will receive your preliminary certificate/”Zeugnis”. This is not the final doctoral certificate and it does NOT grant you the right to carry the title "Dr. med." or "Dr. med. dent." yet.
- It takes approximately three weeks for the university to prepare the embossed final certificate signed by the president of the JMU and the Deans of the Medical Faculty and the GSLS, which will officially grant you the title. We will hand out your final certificate together with the diploma supplement signed by the GSLS Dean.
- Please note that we can only hand out your final certificate once we have received the notification from the university library that the publication of your thesis is complete (library signature on the “Laufzettel”/Process sheet).
- You will be informed by Luise Lesch when your final doctoral certificates (you will receive two copies, one in German, one in English) are ready to be collected. The receipt of these final certificates grants you the doctoral title.
Publication of the thesis via “OPUS” at the University Library
Please note: The publication via OPUS can only take place AFTER your successful defense!
The following steps are required (see information on the University library website):
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Submit five bound copies of your thesis to the Central University Library at Hubland together with your “Laufzettel”/Process sheet. You are welcome to use any leftover copies from the graduation process. You can collect those at the GSLS office after your defense.
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Complete the Publication Contract (Veröffentlichungsvertrag) and either send it to the university Library by email, or hand it in together with the five bound copies of your thesis. You can find the different types of licenses on the License FAQ – please check with the library staff in case of questions. The most common licence is CC BY-SA.
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Upload the electronic version of your final thesis in the OPUS system through the University library website.
- For data privacy reasons, please remove your CV from the thesis version to be published – insert blank pages instead
- Don´t include any electronic signatures in thesis version to be published
- You can complete the electronic submission from home
- Please note that the upload alone DOES NOT publish your thesis - the thesis is only published once all formalities (submission of five physical copies and publication contract) have been completed additionally
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For doctoral theses which contain unpublished data or pending patent applications:
If substantial reasons exist, you may additionally submit an application for temporary non-publication of a dissertation:
Antrag auf vorläufige Nichtveröffentlichung (German)
Application for temporary non-publication (English)
Please submit the completed form to the library either with the five physical copies of your thesis or by email. -
Once all formalities are successfully completed, the library will sign for the receipt of your thesis on the “Laufzettel”/Process sheet and send it back to the GSLS office.
Important: The GSLS office requires the signature of the responsible person at the University library to be able to hand out your doctoral certificate and diploma supplement.
